"Wake Forest University Human Resources" Archive

Updates from HR: Benefits enrollment, inclusive hiring support, voting

Annual Benefits Enrollment Side view of Reynolda Hall, framed by fall leaves

Annual Benefits Enrollment will open in Workday on Monday, Oct. 19 and run through Saturday, Oct. 31, for benefits effective Jan. 1-Dec. 31, 2021. Faculty and staff must act to enroll if changing benefit elections, adding or removing a dependent(s) or planning to enroll or re-enroll in a Flexible Spending Account (FSA).

Learn more on the Wake Forest human resources website.

Inclusive search and selection strategies

In response to President Hatch’s charge to address bias and equity in the hiring process, the Professional Development Center (PDC) is now offering online modules and virtual labs to assist with an inclusive search and selection process for faculty and staff positions.

Visit the PDC website to access course offerings and learn more about the University’s guiding philosophy and support resources.

Administrative leave for voting

Colleagues who plan to vote in the upcoming election are encouraged to take advantage of early voting, beginning Oct. 15. Department leaders may grant time away from work for staff to vote and will find details in the Administrative Leave and Release Time policy.

Faculty and staff are also invited to join a virtual conversation with Wake Washington for “Will My Vote Count? Securing the 2020 Election” on Wednesday, Oct. 21, from 1-2 p.m.

Learn more about voting resources on the Office of Civic and Community Engagement website.

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Updates from HR: Flu shots, COVID recap, wellness and community

Flu shots: Sept. 21 – Oct. 19

Wake Forest University will offer free flu shots to all faculty, staff and retirees from Monday, Sept. 21 through Oct. 19. Spouses and dependent children (8 years and older) enrolled in the University’s BlueCross BlueShield medical plan are also eligible. In addition to various clinics on campus for current employees, Wake Forest will offer a drive-through flu shot location at LJVM Coliseum to accommodate off-site colleagues, retirees and family members. Green chat bubble surrounded by yellow lined papers

Employees can view the Mandatory Influenza Vaccine Policy here and get information about clinic dates and registration, how to request an exemption and how to submit documentation for off-campus flu shots on the designated human resources page.

COVID-19 Dashboard update

Beginning Sept. 8, the COVID-19 Dashboard has been updated with the number of cases in the past two weeks, a sliding date range to view case numbers within a specific period and stacked, daily bars differentiating faculty and staff from students. Learn more and view the Dashboard on the Our Way Forward website.

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HR update: Flu shot policy and dates

Mandatory Influenza Vaccine Policy

This year the University has implemented a new Mandatory Influenza Vaccine Policy. Universal immunization against influenza during the COVID-19 era will help reduce the burden on resources of the healthcare systems on and off campus while promoting campus community health and wellbeing. This policy requires all faculty, staff and students to receive a flu shot and submit documentation by Dec. 15, 2020. Faculty and staff may request a medical, religious or off-site exemption from the policy by completing the Influenza Vaccine Exemption Request Form. Black and white photo of a stethoscope


Free flu shots

Wake Forest University is offering free flu shots to all faculty, staff and retirees Sept. 21 through Oct. 19. Spouses and dependent children (8 years and older), who are enrolled in the University’s BlueCross BlueShield of NC medical plan are also eligible.


Dates and drive-through opportunities

The University will offer two days of drive-through flu shots at the LJVM Coliseum to accommodate off-site colleagues, retirees and family members. Registration is required for both the drive-through and on-site clinics in order to help minimize contact and facilitate social distancing. Visit the PDC website to view a full list of dates, times and locations and to register.


Visit the HR flu shot page for additional safety reminders and directions for submitting your flu shot documentation. Human resources is available to answer questions at askHR@nullwfu.edu or 336.758.4700.


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Updates from Human Resources

Important reminder: COVID-19 tasks past-due in Workday

All faculty and staff were required to complete both the COVID-19 Education Module and COVID-19 Policy Review Acknowledgement prior to returning to campus or no later than August 25. Employees who have not completed these tasks are considered non-compliant with university COVID-19 policies and may have badge access temporarily revoked until all required tasks are complete. Please submit these items in Workday.

Updates to the Our Way Forward website

Wake Forest’s COVID-19 dashboard is now available. The dashboard will be updated every weekday.

Additionally, Our Way Forward has been updated with faculty and staff frequently asked questions related to “Compliance and Reporting” and “Face Coverings and Masks.”

Visitor and campus access policy update

In general, members of the Wake Forest community should not invite guests or visitors to campus unless their physical presence is essential to critical operations of the university. A dean, director or department head must pre-approve and ensure an approved is registered as a campus guest by completing the Campus Access Form.

All vendor access should be coordinated by contacting Procurement at procure@nullwfu.edu. View the complete Visitor and Campus Access Policy.

Additional highlights

  • The university recently updated the Wellness Screening Policy to allow an exemption for faculty and staff who will not come to any Wake Forest campus or property and would like to be exempt from completing the SneezSafe daily wellness screening survey. Faculty and staff may submit an exemption request by completing the wellness screening exemption form.
  • Beginning September 1, HR colleagues will be available on campus to collect I-9s at the cashier’s window in Reynolda Hall on Tuesdays from 8:30 a.m. – 12 p.m. and Thursdays from 1-4:30 p.m. Contact HR at (336) 758-4700 or askHR@nullwfu.edu with questions.
  • Prior to hiring or re-hiring students, managers should review the “Manager’s Guide for Student Employment” for key information about student employees. This guide is linked from human resources’ Aug. 26 email to faculty and staff.

Faculty and staff can continue to submit questions for HR using this form. HR will continue to answer them directly through email updates and centralized FAQs.

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Update on campus operations

The following message was emailed to faculty and staff on May 7 on behalf of Human Resources by Communications and External Relations:

As both North Carolina and Winston-Salem prepare to gradually lift stay-at-home restrictions and begin a phased return to normal, Wake Forest will continue our current operating status until further notice. Access to campus remains limited to essential employees and those students currently living on campus. Only deans and vice presidents have the authority to grant exceptions to this policy.

Access to campus and specific campus facilities may be adjusted as public health conditions and government restrictions change, and the University’s ability to make necessary preparations allow. Updates will be posted to coronavirus.wfu.edu.

As Governor Roy Cooper noted with the new Executive Order, a surge in positive COVID-19 cases and hospitalizations could require restrictions to be reinstated. Employers in North Carolina are still encouraged to allow employees to work remotely. We must continue to use caution and practice social distancing and other preventive measures.

Thank you for doing your part to keep our community safe.

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