"Human Resources" Archive

Updates from HR: NC Phase 2.5, employee resources, schedules

North Carolina enters Phase 2.5

This week Governor Cooper announced that North Carolina will move into reopening Phase 2.5 beginning Friday, Sept. 4 at 5 p.m. At this time, Wake Forest University will maintain current gathering limitations of 10 people indoors and 25 people outdoors. The University will consult with public health officials and consider results from the first few weeks of our random testing program before potentially increasing our gathering limit to the new state levels. WFU affiliated entities, like Reynolda House Museum of American Art and the Graylyn Estate, may reopen or expand their services within state guidelines.

Faculty and staff resources

Mask distribution

The state-wide face covering requirement is still in effect as North Carolina transitions into Phase 2.5. Free face coverings are available for faculty and staff pick-up at the following campus locations:

  • Benson Information Desk
  • Environmental Health and Safety Office
  • Reynolds Gym Front Desk
  • School of Business Student Engagement Suite
  • ZSR Library Circulation Desk

If you would like to request masks for your entire department or have questions, contact Jen Haggas at haggasjl@nullwfu.edu.

Imprints Cares scholarships

Imprints Cares has limited income-based scholarships for their E-Learning Enrichment Centers available to WFU faculty and staff. Interested colleagues should contact the Imprints Cares Expanded Learning office at 336.722.6296.

Faculty and staff clinic

The Faculty and Staff Clinic is now open to all WFU faculty and staff regardless of insurance provider. Medical staff can help determine if an employee should go to work, answer COVID-19 related questions, connect individuals to care and provide care if a colleague begins to feel unwell at work.

The clinic nurse is available to answer questions Monday through Friday from 7 a.m. to 4 p.m., as well as Saturday and Sunday from 8 a.m. to noon and 4:30 to 5:30 p.m. The clinic can be reached at 743.223.4217.

In-person appointments are available Monday through Friday from 8 a.m. to 4 p.m. and can be made at wfuclinic.com.

Schedule reminders

Labor Day Holiday

Monday, Sept. 7 is a holiday for WFU staff; Monday classes are still in session. Colleagues can view the Reynolda Campus 2020 Holiday Schedule here.

Employees working reduced schedules

Individuals working a reduced schedule should coordinate with their managers to develop a full workload or explore a longer-term reduced work schedule. Managers may recommend shifting responsibilities to support new COVID-related needs within their units or applying to fill an urgent part-time COVID Opportunity. Human resources shared the COVID Opportunities access password in their Sept. 3 email to faculty and staff.

Employees in furlough status

As previously communicated, the University will continue to subsidize NC unemployment benefits for furloughed employees through the pay cycle ending Sept. 18. Individuals in furlough status should speak with their managers or department heads about expectations for returning to work.

Those directly impacted will received additional communications in the coming days. Contact human resources at askHR@nullwfu.edu or 336.758.4700.

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Updates from HR: Reduced work schedules, COVID opportunities

Reduced work schedules extended

Although the University is unable to provide definitive long-term answers about reduced work schedules and unemployment at this time, Wake Forest will continue to offer this option into September. As retention credit eligibility and other unit-by-unit organizational needs change, individuals working reduced hours should speak with their managers about pursuing opportunities to support colleagues who may be over-extended or apply for a part-time COVID Opportunity. Human resources shared the COVID Opportunities access password in their August 28 email to faculty and staff. If all other options are exhausted, colleagues may continue reduced work schedules and log COVID retention credit hours through September.

Light pole banners display a heart with the letter U beneath

The University will subsidize NC unemployment benefits for furloughed employees through the pay cycle ending September 18.

COVID Opportunities

Human resources has developed a process to redeploy the Wake Forest talent we already have by matching current exempt and non-exempt staff on furlough or working a reduced schedule with departments who have a specific COVID-related business need.

  • Managers who have a COVID-related and temporary business need should complete the Manager Request Form.
  • Staff members on furlough or working reduced hours who are interested in a COVID Opportunity should complete the Internal Applicant Form.

WFU human resources will continue to answer questions submitted through this form in email updates and centralized FAQs.

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Survey for WFU faculty/staff with school-age children

The following information was emailed to faculty and staff this morning by human resources:

Faculty and staff have expressed concerns to WFU human resources about the recent Winston-Salem/Forsyth County Schools (WS/FCS) announcement to move to virtual learning for the first nine weeks of the school year. Sharpened set of colored pencilsWe understand colleagues with children in other school districts are grappling with similar challenges and uncertainties.

Imprints Cares, the largest provider of before- and after-school care in Forsyth County, would like to measure faculty and staff interest in enrolling their school-age children in an e-learning enrichment center and childcare program. Responses from this short Imprints Cares interest survey will help inform possible locations and whether a program for only Wake Forest families is feasible. Parents or guardians with school-age children are asked to complete the survey by Monday, August 3.

Imprints Cares has continued to offer Crisis Care and Summer Enrichment Camps throughout the pandemic while adhering to strict safety guidelines. Although weekly rates have not yet been identified, tuition will be competitive with other local providers. This care would complement Imprints Cares’ year-round community offerings, already utilized by many faculty and staff.

We recognize that this opportunity does not address the childcare challenges our families with Pre-K children and younger may still be facing and that it may not meet the needs of all families with school-age children. We continue to ask managers to remain flexible and work to meet the family needs of individuals whenever possible.

Additional resources for parents and caregivers are available on the Women’s Center website.

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Important Covid-19 update for faculty and staff

This message contains important information from Human Resources and Transportation and Parking Services. It was emailed to faculty and staff this morning.

Dear Faculty and Staff Colleagues,

From Human Resources

① A one-time mid-year COVID-19 Health Care Flexible Spending Account (FSA) enrollment period is taking place through July 24 where full-time benefits-eligible faculty and staff may increase or decrease their current election or may enroll.

  • Enrollment instructions are available on the Workday homepage.
  • For information on the Extended Claims Filing for 2019 Health Care Claims, visit the HR website.
  • A list of Frequently Asked Questions pertaining to COVID-19 FSA matters is available here.

Read more

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Work location preference survey

The following message was e-mailed to faculty and staff on June 1 from Provost Rogan Kersh and Executive Vice President Hof Milam. 

Preparations continue for the possibility of a partial reopening of campus this fall; we are grateful for the engagement of so many faculty and staff members in helping shape the complex decisions involved.

To aid in this vital effort, please find here a brief anonymous survey regarding your on-campus work preferences for this fall. It should take fewer than five minutes to complete; please respond by noon on June 4. The survey will remain open after that and the initial responses will be vital for planning purposes. Individual responses will be held by Human Resources and the collective responses will help inform initial planning for the fall.

Of course much remains uncertain at this point, but – as underscored in continuing forums and discussions across campus – the safety of you and fellow-colleagues, and of our students and the surrounding community, is paramount. In the coming weeks, we will be able to share plans for employee health services to support infection prevention and control. All of these health and safety resources and policies will be available on a new site dedicated to this effort.

Many thanks for your willingness to complete this brief initial survey. We will provide additional opportunities for input in the coming months.

If you have trouble with the survey link, copy and paste this into your browser:  https://wakeforest.qualtrics.com/jfe/form/SV_8ptAK8lenqZC7vD.]

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