December 2021 Payroll Deadlines

December 8, 2021

The following message is shared on behalf of Payroll Services.

Managers, non-exempt colleagues, and student employees should take note of the following December payroll deadlines and complete all required tasks by the stated deadlines to ensure all colleagues are paid in a timely manner this December. 

Estimate Hours for Dec. 14-17: Employees must make sure their estimated hours are entered into Workday. Managers with employees that check in/out must enter the estimated hours for the employee. All needs to be approved by 3:00 p.m. on Dec.14.

Administrative Leave for Dec. 20-23: Due to the extended winter break, non-exempt staff must submit administrative leave in Workday if they will not be working Dec. 20-23. Non-exempt staff who do not record administrative leave will not be paid for this time. No off-cycle checks will be issued for administrative leave not entered and approved by the deadline. Non-exempt staff working Dec. 20-23 should enter hours as usual and speak to their manager about utilizing administrative leave at another time during calendar year 2022. If an employee will be working Dec. 20-23, their manager will need to estimate, enter, and approve those hours by Dec. 14.

Processing of the biweekly and student payroll will begin promptly the morning of Dec. 15. Hours that are not approved when processing begins will not be paid until the next payroll cycle. Due to the short time frame for processing this payroll, no exceptions can be made to this. To ensure that all non-exempt staff and student employees receive a paycheck on pay day we must have all time sheets approved prior to processing.

Below are some helpful resources for employees to estimate time and managers to make corrections to estimate hours in Workday. 

• For employees – How to enter estimated time for hours by day
• For employees – How to enter estimated time for in/out employees
• For managers – How to correct estimated time for in/out employees
• For managers – How to correct estimated hours by day for employees

If you have any questions please contact the payroll team at payroll@wfu.edu.