Important vehicle registration information for faculty and staff

May 15, 2014

A message from Wake Forest’s Office of Parking and Transportation

Faculty and staff vehicle registration for 2014 will begin May 15, 2014. Registration can be done conveniently at from this link or from WIN under the Personal tab.  Select “Register Your Vehicle,” enter your WFU Login ID (excluding @wfu.edu) and password, and select “Log In” to begin the registration process. Employees who do not have ready access to a computer can register online using computers in the Z. Smith Reynolds Library, the Benson University Center or a kiosk in the Parking and Transportation lobby.

Temporary employees must visit the Parking and Transportation office in Alumni Hall to register vehicles beginning July 1, 2014, as vehicle registration for temporary employees is not available online.

Online registration will require selection of your primary work location. One hangtag will be issued that can be interchangeable between vehicles. The parking hangtag must be visible from the rearview mirror at all times while parked. The parking hangtag will serve a dual purpose as a parking hangtag and a gate pass. Parking hangtags will be delivered to appropriate departments via campus mail for distribution during the month of July and must be on vehicles by August 1. In the meantime, existing permits, which expired June 30, 2013, will be valid until August 1, 2014.

Faculty and staff must register all vehicles that will be driven to work and must choose the appropriate permit as described below. It’s important to have readily available the make, model, year and license plate number of all vehicles being registered before you begin the registration process.

On-Campus Employees

Faculty and staff whose primary office is located on the Reynolda Campus who wish to park on campus during any portion of the day between 8 a.m. and 5 p.m. on weekdays are required to pay for a parking permit. Faculty and staff on campus may select one of the following permits: 1) A permit to park on the Reynolda campus, 2) A permit to park in a designated satellite parking lot for free, 3) A carpool hangtag for the Reynolda campus (contact Parking and Transportation for this option).

There are two free off-campus parking locations. One is in the designated section of the sophomore lot located across from Polo Rd. This is Lot Z2 on the parking map. The second location is at the University Corporate Center (UCC) located at the rear of the building where the bus shelter is located. Both locations are serviced by the Gray Line shuttle. The shuttle schedule can be found here.

The fee to obtain a parking hangtag to park on campus will be 0.3 % percentage of pre-tax compensation and will be deducted on a pre-tax basis from each regular paycheck. In order to avoid any negative financial impact of the fee to current employees, effective July 1, 2014, an amount equal to the annual parking fee will be added to the compensation of all employees who work on Reynolda Campus. During the vehicle registration process, you will be required to read and agree to the terms of the Payroll Deduction Policy. The first payroll deduction will occur on the first pay date in August.

After-hours parking for faculty and staff who work outside the hours of 8 a.m. to 5 p.m. on weekdays are not required to pay for parking and are allowed to park on campus, but must register their vehicles and choose the off-campus permit option during the registration process.

Off-Campus Employees

Faculty and staff at Bridger Field House, the Environmental Health & Safety office, Graylyn, Human Resources (HR), Reynolda Gardens, Reynolda House, Reynolda Village, University Corporate Center (UCC), or any other satellite locations are required to register their vehicle and must choose the off-campus permit.

Wake Forest Parking and Transportation encourages you to consider alternative modes of transportation. As gas prices continue to rise, consider carpool and bicycle commute options. These are two environmentally friendly options that provide a free, on-campus alternative to payroll deduction. Contact Parking and Transportation for more information on these alternatives.

Faculty and staff are encouraged to read the employee parking program policy, as if you have any questions, they can most likely be answered in the policy.